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    Document management system

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      HR documents and Intranet

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        Contracts, Invoices, Procurement

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          E-signature M365

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              Contact Sales Choose plan

              HR documents & Intranet

              If you want to start digitizing processes from personnel documents and internal communication - this set model is designed for you! You will always have the opportunity to expand the capabilities of the system by including additional solutions or modules
              • Included
              • Not included, but you can configure it yourself or order configuration from Sekasoft
              • Not included, but you can order it additionally
              • Not included

              System components

              • Prodo system
                Microsoft 365 environment
                All in one familiar environment for users, together with Outlook, Teams, OneDrive, Power BI and other tools.
                All data in your Microsoft 365 Tenant according to the highest Microsoft security requirements.
                General modules
                Documentation plan
                Tasks
                Contacts
                Information management capabilities
                Electronic documents
                Electronic signature
                Configurator of document forms
                Processes using Power Automate
                Preparation of documents according to templates
                Automatic numbering based on templates
                Defining user roles and managing access rights
                Linking documents and information together
                Automatic reminders (tasks, deadlines, unfinished documents)
                Various search and filtering (by keywords, by phrase, etc.)
                Reporting (exporting lists of information to Excel)
                Log of user actions
                Archiving
                Availability of information
                Home window - the most important system information and links
                "My stream" - information relevant to the user
                System "tree" for searching areas and information
                The system is accessible through smart devices
                System e-mail notifications
                Configuration options
                Lists of information
                Forms, fields, and views
                Processes / work sequences
                Menu structure
                Intranet content
                Document templates
              • HR documents
                Purpose of the module
                The module is intended for filling out and confirming personnel documents.
                Digital information
                Leave requests (annual, unpaid, holidays and other types)
                Business trips applications and reports
                Application for NPD
                Free form request
                Application for issuing a certificate
                Employment applications
                Requests for dismissal
                Qualification documents
                Automated processes
                Leave request approval process
                Secondment approval process
                Automatic registration of replacement according to staff requests
                Free form application approval process
                Certification process
                Recruitment process
                The process of termination of employment
                Specialized functions
                The possibility for system users to add documents from a mobile phone
                Ordered additionally
                Integration: receiving leave balance information from the personnel accounting system
                Integration: transfer of working time accounting information to the personnel accounting system
              • Intranet
                Purpose of the module
                The module is intended for sharing information within the organization.
                Digital information
                News (about achievements, newcomers, changes, events, training, updates, etc.)
                Calendar
                Quick links
                Forum - virtual chat space, ads
                Polls and votes
                Photo galleries
                Contact search
                Design and structure
                Intranet home page
                Configuration options
                Specialized functions
                Ability to highlight the most important news visually
                Feedback - the usual Like and Comment functionality
                Ordered additionally
                Corporate style design
              • How to order? How to opt out? Other provisions
                How to order?
                Choose the system configuration, specify the number of users, select additional modules and press the "Request" button. We will contact you to check, help you choose, tell you how to start using it smoothly, and answer your questions. After discussion, we will present the Prodo contract ready for signing.
                Prodo software is available for rent (see "Rental price and payment" section).
                License Terms
                Prodo lease includes software license (right to use as is), support (right to fixes) and novelty (right to receive new versions) for the entire lease period.
                The system can be used by employees of your and related (branches, representative offices, subsidiaries, parent, etc.) organizations and other third parties you wish, not exceeding the number of tenants and users ordered.
                Mastering the system
                No complicated installation project! (see "Installation services" section) The system will be ready for use according to the typical configuration of the selected package, and users will easily navigate the system. We will certainly advise you on issues of mastering the system and preparing for its use in your organization's activities.
                Increasing or decreasing the number of users
                Apply when you want to change the number of system users - increase at any time, and decrease from the beginning of the next month.
                Additional orders
                Contact us when you want to order additional Prodo modules.
                Contact us for system maintenance services (consulting, administration, configuration, preventive checks, troubleshooting, data recovery, etc.).
                Apply for system development services (software changes, additions and improvements, integration with other systems, data import, export, etc.).
                Rental price and payment
                The rental price is determined according to the currently valid price list. Installation service and signing with qualified electronic signatures are not included in the rental price - you can order this service from Dokobit UAB, www.dokobit.com.
                Prices are quoted without VAT everywhere, and VAT is added on the day of invoicing. We will send the invoice for payment by e-mail. by mail at the beginning of each month for that month's rent and for additionally ordered services, if any. Invoices must be paid within 14 days.
                Warranty support
                We provide a permanent guarantee, i.e. we fix Prodo software errors and install fixes for you.
                We recommend using the latest version
                We are constantly developing the system. Newly released versions may, at our initiative and schedule, include expanded functionality, compliance with changed requirements, increased performance, bug fixes, design changes, improved user interface, improved user experience, improved other system features, etc.
                We will inform you whenever we release a new version of the system and offer you to install it. New versions of the system will not cost you extra, except for installation work. We will always recommend using the latest version of the system.
                Data security
                How to opt out?
                No commitments! You can inform us at any time about your wish to stop using the system. In this case, your lease will be terminated from the beginning of the following calendar month.
              • Installation
                We will ask you
                Appoint the persons responsible for the system installation project, the start of use and the exploitation of the system.
                Provide and prepare the infrastructure for the system installation in the Microsoft Office 365 environment and provide us with logins for the administrator account.
                Communicate to all employees about the start of the system implementation and throughout the project.
                We will do the technical installation
                Technical installation of system components and modules in your Microsoft Office 365 tenant and integration with Prodo Azure tenant.
                We will prepare the system for use according to the typical configuration of the selected package.
                Training
                We will recommend engaging in training for the owners of individual system modules.
                Additional needs
                The system can be used for various documents and processes - you can configure it yourself or with the help of our specialists.
                Stored documents can be imported into the system to avoid manual uploading.
                The system can be integrated with your other IT systems, data can be synchronized, etc.
                Price
                We will provide a price offer for installation, training and additional needs after discussing and agreeing the scope of the project with you.
              • Supervision
                You can take care of the system yourself
                We provide warranty support for the system, so you can fully take care of system operation, user consultation, administration and configuration by assigning an internal system administrator.
                We can do maintenance work
                The package of system maintenance services we provide includes consultations (2nd line, i.e. not for end users, but up to 5 of your representatives) and full responsibility for the system's functionality (elimination of the consequences of malfunctions, preventive checks). Works are performed on weekdays from 08:30 to 17:30. Lithuanian time.
                At your request, we can perform more complex system operation, administration, configuration work (paid separately).
                Price
                The price of system maintenance services is fixed monthly, paid for the previous month. We will provide a price offer after evaluating the scope of services.

              You can additionally order

              • Correspondence
                Purpose of the module
                The module is designed to administer incoming and outgoing correspondence.
                Digital information
                Correspondence received
                Correspondence sent/sent
                Automated processes
                Integration: mails from the common mailbox are automatically forwarded for registration
                Integration: letters from the "E-delivery" system are automatically transferred to registration
                Metadata inheritance from ADOC email. document to the card
                Received correspondence can be sent for information or familiarization
                Received correspondence can be directed for execution (see Tasks module)
                The process of approval the correspondence to be sent
                The process of endorsing and signing the correspondence to be sent
                Integration: writings can be sent by e-mail. mail directly from the system
                Integration: letters can be sent through the "E-delivery" system
              • Management documents
                Purpose of the module
                The module is intended for management documents - orders, resolutions, authorizations, procedures, instructions, templates, etc.
                Digital information
                Orders, resolutions, protocols
                Authorizations
                Procedures, instructions, job regulations, quality procedures
                Document templates
                Automated processes
                The process of coordinating management documents
                The process of approval and signing of management documents
                A control document can be assigned for execution (see Tasks module)
                The management document can be sent for information or perusal
                Control of familiarization of employees with management documents
              • Operational documents
                Purpose of the module
                The module is designed for the organization's various digital documents and records.
                Digital information
                Customer documents: requests, offers, orders, feedback, etc.
                Operational documents: decisions, plans, reports, etc.
                Financial documents
                Legal documents
                Departmental documents: marketing, sales, production, logistics, projects, economic affairs, etc.
                Documentation: products, production, IT, property, quality, work safety, etc.
                Automated processes
                Operational decision-making process
                The process of coordinating business plans
                The process of approving activity reports
                Integration: email automatic registration of documents sent by post
              • Contracts
                Purpose of the module
                The module is designed to administer contract documents.
                Digital information
                Contracts
                Contract changes, additions, agreements, terminations
                Acts of transfer-acceptance of goods, services, works
                Automated processes
                Contract reconciliation process
                The process of signing and signing the contract inside
                Process of signing the contract with external persons (through the Dokobit portal)
                Specialized functions
                Reminders about the end of the contract
                Contract budget utilization indicators (based on approved purchases and invoices)
                Ordered additionally
                Integration: synchronization of contract data with a business management or accounting system
              • Invoices
                Purpose of the module
                The module is intended for registering and approving received purchase invoices.
                Digital information
                Purchase invoices.
                Automated processes
                Integration: email invoices sent by mail are automatically forwarded for registration.
                Purchase invoice approval process.
                Specialized functions
                Linking the purchase invoice to the contract (if the Contracts module is used).
                Linking the purchase account to the purchase (if the Purchases module is used).
                After approval of the purchase invoice, the contract budget utilization indicator is automatically updated.
                Line-wise breakdown of the purchase invoice.
                Ordered additionally
                Purchase invoice confirmation by invoice lines, cost centers and budget lines.
                Integration: invoices from the "E-invoice" system are automatically transferred for registration.
                Integration: automated scanning (OCR) of account information.
                Integration: the information of the approved purchase invoice can be transferred to the business management or accounting system.
              • Procurement
                Purpose of the module
                The module is designed to prepare and approve procurement applications and control procurement execution.
                Digital information
                Purchase plan.
                Purchase applications.
                Purchasing tasks.
                Automated processes
                Importing a purchase plan from an Excel file.
                Purchase requisition approval process.
                The process of executing a purchase order.
                Specialized functions
                Selection of goods and services from the BVPŽ code list (imported).
                Control according to the annual purchase plan.
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