Advanced document and process management for Microsoft 365

Prodo will simplify daily organizational management operations and processes, streamline document work, and of course, save your time.

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Prodo solutions

Prodo solutions are developed based on existing experience and knowledge of process management. The system is grounded in the understanding of ECM requirements and their practical implementation in the digitalization practices of various organizations.

Contracts
Procurement, supply, sales, employment, and other contracts, contract amendments and supplements. Contract preparation and negotiation processes. Electronic signature of contracts, including external parties (contractors).
Operational documents
Operational plans, activity reports, customer documents (such as inquiries, proposals, orders, complaints), employee qualification documents, departmental documents, marketing materials, product and service documentation, technical documentation, project documents, asset and inventory documentation, audit documents, quality records, and more. Various business processes, such as sales processes (gathering inquiries, confirming proposals, negotiating terms and conditions, confirming prices and discounts, confirming orders, resolving complaints), and so on.
Correspondence
Incoming and outgoing letters. Assignment of tasks/resolutions based on received letters. Confirmation and electronic signature of outgoing letters. Linking incoming and outgoing letters with each other.
Personnel documents
Employee requests (for vacations, time off, business trips, personal income tax, procurement, termination, etc.), request approval processes, electronic signature. Personnel processes (hiring, changing employment contracts, termination, probationary period approval, proposing and approving bonuses, and more).
Invoices
Incoming invoices, outgoing invoices. Invoice approval processes. Possible integration with Business Management System."
Procurement
Approval of purchases according to the rules set in your organization. It can also include approval of investments, project approvals, marketing actions and support approvals, training approvals, and more.
Management documents
Orders, board resolutions, authorizations, regulations, instructions, job descriptions, quality procedures, bylaws, document templates, and other administrative and regulatory documents. Preparation of documents based on templates and the process of negotiation and approval. Electronic signature. Electronic notification and confirmation of review. Preparation and voting on board decision.
Intranet
News, contact search, links, current information, organization calendar, birthdays, daily questions, photos, discussions, advertisements, like & comment.

Features

Electronic documents

Both PDF and ADOC documents can be signed, as well as edited and revised documents, and digital records without files. Editing is done based on templates. Classification, automatic numbering, and access rights are in accordance with the documentation plan. Various document management capabilities are available, including the configuration of document types, metadata, forms, and indexes, access rights management, information linking, search, filtering, reminders, report generation, traceability of actions, archiving, etc.
Automated processes

Standard processes for document signing, document revision, employee requests, and other similar processes are prepared. Configuration of these processes is integrated with Power Automate. Automated reminders are also included.
Electronic signature

The system is integrated with Dokobit or can be integrated with another electronic signature service provider. Signing with a mobile signature, Smart-ID, and other methods is possible. Signing with external persons (contractors) is possible. Verification of electronic signatures is included. Electronic signatures can also be elevated to a higher level for long-term storage.
Tasks

All tasks for the user are in one place. Tasks are organized according to orders, board decisions, received correspondence, or any other basis, with or without justification. Control of task execution is included.
Contacts

A register of internal and external contacts is included, along with their contact information.

365

Microsoft 365 environment

Everything is in one user-friendly environment, together with Outlook, Teams, OneDrive, Power BI, and other tools. All data is in your Microsoft 365 tenant according to the highest Microsoft standards.

Prodo can be integrated with various M365 programs and services, such as:

SharePoint
Teams
Outlook
Flow
Power BI

Prodo benefits

More convenient work

Document templates and forms will help you quickly and easily perform document preparation, coordination, and approval tasks, as well as reduce the risk of human errors
Efficiency

You will save a lot of time that you used to spend on searching, preparing, coordinating, approving, and related actions for paper documents
Speed and quality

You will be able to quickly locate and retrieve the necessary documents, thereby significantly reducing process time and improving business quality
Faster decision making

All the statistics related to business processes, KPIs, and action history will always be at your fingertips, whether you are in the office or working remotely
Lower costs

By digitizing workspaces and eliminating document printing and logistics, you will significantly reduce administrative expenses for your operations
Transparency and objective management

With task and process management tools, you will ensure clear responsibilities and easily identify and eliminate bottlenecks in smooth process management, thus ensuring transparency and objective control
Easy onboarding for new employees

The history of collaboration is accumulated through projects, clients, and employee perspectives, so you can easily uncover and gather all the necessary information to pass on to new employees
Better collaboration

Convenient tools for information dissemination will increase employee engagement, interactive communication and productivity
Compliance with requirements

You will ensure document management in accordance with the Electronic Document Management Rules approved